Quick Answer: The best wedding transportation plan starts with your guest list, venue layout, and timeline—not with the type of vehicle you “should” book. Most couples need (1) a guest shuttle loop, (2) a simple plan for the wedding party, (3) a parking strategy, and (4) a realistic backup plan for weather and delays. If you lock transportation by 4–6 months out (earlier for peak Saturdays), build in 15–25 minutes of buffer per move, and tip correctly, you’ll avoid 90% of day-of chaos.

Wedding transportation sounds simple until you’re living it: Aunt Linda can’t find parking, the shuttle driver takes the “scenic route,” the wedding party is stuck waiting on a limo that’s circling because the venue won’t allow idling, and suddenly your ceremony starts 18 minutes late. We’ve seen it all—over 500 weddings across DC, Maryland, Virginia, and plenty up and down the East Coast. And here’s the honest truth: transportation is one of the easiest places to lose time on a wedding day, which means it’s one of the easiest places to lose photos, lose calm, and lose your appetite (because you’re stressed).

The good news: once you treat wedding transportation like a mini logistics project—with real counts, real pickup times, and a plan for the “what ifs”—it becomes boring. And boring is what you want. Your guests get where they need to be, the wedding party arrives looking fresh, and you get to enjoy your day instead of playing dispatcher.

This article covers guest shuttle logistics, wedding party transportation, parking, getaway cars, multi-venue moves, costs/tipping, booking timeline, and backup plans—with the blunt advice we give our own couples.

Along the way, we’ll reference timing tools like Wedding Day Timeline and planning worksheets like Vendor Timeline Template. For budget reality checks, keep Wedding Budget Guide 2026 open in another tab.

Start with the real transportation “map” of your day (not the Pinterest version)

Before you call a single shuttle company, answer three questions:

How many separate locations are guests expected to go to? (Hotel → ceremony → reception → after-party)
How many people will actually use provided transportation? (Not how many you invited.)
Where are the pinch points? (Tight city parking, rural roads, venue rules, steep walk from lot to barn, etc.)

Build your “moves list”

We like to list every movement that happens on the wedding day:

Guests: Hotel → venue (pre-ceremony)
Wedding party: getting ready location → ceremony site
Couple: first look location → ceremony site (maybe)
Guests: venue → hotel (end of night)
Late-night: hotel → after-party (optional)
Vendors: load-in times (not your problem, but it affects traffic)

Write it out with addresses. Yes, actual addresses. “The Marriott in Bethesda” is not an address.

Hot take: Most couples overcomplicate this

We’ll say it plainly: you don’t need a limo because it’s a wedding. You need transportation that’s reliable, comfortable, and matched to your timeline. A 24-passenger shuttle that arrives on time beats a stretch limo that’s late, every single time.

And if your venue has plenty of parking and is easy to access? You might not need shuttles at all. The best plan is the one that fits your day—not the one that looks fancy on Instagram.

Pro Tip: Ask your venue for their “transportation rules” in writing (email is fine). Many DC-area venues restrict bus sizes, require insured vendors, ban idling, or limit access to certain entrances. If you learn this the week of the wedding, you’ll pay rush fees to fix it.

Guest shuttle logistics (the part that actually makes or breaks the schedule)

Guest transportation wedding planning usually comes down to shuttles. If you’re providing anything, this is where to focus.

Do you actually need a wedding shuttle service?

We recommend shuttles when any of these are true:

Parking is limited or offsite (common in DC proper and popular wineries)
You have a high percentage of out-of-town guests at one or two hotels
The venue is rural and rideshare is unreliable (hello, “No Ubers available” at 10:45pm)
You’re worried about drinking and driving (smart worry)
Your ceremony start time is tight and you want controlled arrivals

If guests are spread across 6 hotels and half are driving anyway, a shuttle can become expensive and underused. In that case, we often recommend one primary hotel shuttle + clear parking instructions.

Step 1: Estimate ridership (realistically)

Here’s what we’ve seen in the DC metro area:

If you provide one main hotel block: 55–80% of those guests will use the shuttle to the venue.
If parking is difficult/expensive: usage can jump to 70–90%.
If guests are local and the hotel is optional: usage might be 25–45%.

Don’t guess—ask. Put a simple question on your RSVP or wedding website:

“Will you use the shuttle from the hotel to the venue?” Yes/No

And then assume some people will still change their minds. Because they will.

Step 2: Choose the shuttle style (loop vs scheduled trips)

Most weddings do one of these:

Option A: Scheduled departures (most common)

You set 2–3 departure times from the hotel to the venue.

Example:

3:30pm shuttle departs hotel
4:10pm shuttle departs hotel
4:40pm final shuttle departs hotel

(5:30pm ceremony)

This works well when you have a firm ceremony time and want guests seated early.

Option B: Continuous loop (best for multi-hotel or spread-out arrivals)

One or two shuttles run a loop between hotel(s) and venue for a time window (say, 3:00–5:15pm).

Loop sounds easy, but it’s only “easy” if:

The route is simple
Traffic is predictable
Pickup locations are crystal clear

Step 3: Calculate shuttle counts (capacity math that doesn’t lie)

Let’s do the math with a realistic example:

140 guests total
90 guests staying at your hotel block
70% will ride shuttle → 63 riders
Shuttle capacity: 24 passengers (realistic seated capacity)

If you do scheduled trips:

63 riders / 24 ≈ 2.6 trips

So you need 3 trips OR 2 vehicles.

But then add:

People bring bags, garments, strollers
Someone shows up with 4 extra cousins
A shuttle is late by 10 minutes

That’s why we like two vehicles when you’re anywhere near capacity. It’s not about luxury. It’s about not starting your ceremony late.

Step 4: Set pickup times with buffer (the missing ingredient)

We build buffer like this:

Hotel loading time: 10 minutes (people trickle in)
Travel time: Google time + 20–40% (city) or + 10–25% (rural)
Venue unloading time: 5–8 minutes
“Oh no someone’s missing” time: 5 minutes (because always)

So if Google says 22 minutes from hotel to venue in DC at 4:30pm, we plan for 30–35 minutes.

This connects directly to your Wedding Day Timeline. Transportation buffer is one of the easiest timeline wins you’ll ever get.

Pro Tip: Tell guests the first shuttle departs 10 minutes earlier than it actually does on your website. People move slower in formalwear. You’re not “lying,” you’re saving your ceremony start time.

Step 5: Communicate shuttle info like a control freak (in a good way)

Your shuttle plan needs to be in three places:

Wedding website (Transportation page)
Welcome email/text (sent 3–5 days before)
Signage in the hotel lobby (simple, bold, no fluff)

Include:

Pickup location (not just “front entrance”—which front entrance?)
Departure times (with time zone if you have travelers)
Venue address
“Last shuttle departs at…” (people remember last call)

And please—please—use big fonts on signage. Nobody reads your beautiful script font at 4:12pm.

Step 6: End-of-night shuttle strategy (the part couples forget)

There are two common approaches:

Scheduled return trips: e.g., 9:30pm, 10:30pm, 11:30pm
Continuous loop: from 9:00pm–12:30am

Our opinion: scheduled trips work best when the reception has a clear “peak” and a clear end. Loops work best when you have an after-party vibe and people leave in waves.

Also decide:

Will shuttles take guests to one hotel or multiple?
Will you run a “late-night” trip at the very end?

If you’re doing a grand exit, don’t schedule the last shuttle to leave at the same time as your exit unless you want guests missing it (or crowding your exit while trying to get on a bus).

Wedding party transportation (yes, this matters for photos)

Wedding party transportation isn’t about showing off. It’s about keeping people together, on time, and not sweaty.

What the wedding party actually needs

Most wedding parties need:

A clean, climate-controlled vehicle
Enough room for outfits (and trains)
A driver who understands wedding pacing (waiting is part of the job)
Water (we’ll get to that)

And you need a plan for:

Getting ready → first look (maybe)
First look → ceremony
Ceremony → portraits → reception

Limo vs sprinter vs party bus for the wedding party

Here’s how we see it play out in real life:

Stretch limo: classic, can feel cramped, not great for big dresses, but fun for smaller groups.
Sprinter van (executive): our favorite for comfort + photos + practicality.
Party bus: fun, bigger, but harder to park and sometimes… sticky (we’ve seen things we can’t unsee).

Feature	Stretch Limo	Executive Sprinter	Party Bus
Typical DC-area cost (4–6 hours)	$700–$1,400	$900–$1,800	$1,200–$2,600
Best for	6–10 people	8–14 people	14–30 people
Dress-friendly	Medium	High	Medium
Parking/access	Medium	High	Low–Medium
Vibe	Classic	Clean + modern	Loud + celebratory

If you’ve got a larger wedding party or two getting-ready locations:

Vehicle 1: Partner A + their group
Vehicle 2: Partner B + their group

This avoids the classic problem: one side is ready early and sits around for 45 minutes because the other side is still pinning boutonnières.

It also protects the timeline if one location runs late (which happens constantly).

Pro Tip: Put one responsible “transport captain” in each vehicle (not the couple). Their job is to do a headcount, confirm the next stop, and keep the driver updated. This simple move saves more time than any fancy timeline app.

Don’t forget vendor transportation needs (sometimes it’s on you)

Usually vendors handle themselves. But there are exceptions:

If your venue requires offsite parking and shuttling, vendors may need access instructions or a special pass.
If you’re doing portraits in a location that’s hard to access, your photo/video team might ride with you.

We’ve had weddings in DC where the couple didn’t realize the portrait spot was a 12-minute walk from where the limo could park. That’s not “cute city vibes” in August. That’s sweat.

Coordinate with your photo/video team early and build it into the Vendor Timeline Template so nobody’s guessing.

Parking arrangements (the least glamorous, most necessary part)

Parking is where guest experience lives or dies—especially for local guests who drive in for the day.

Start with three parking questions

Ask your venue:

How many spaces are on-site? (Actual number)
Are there overflow lots? If yes, where and how do guests get there?
Are there towing rules or restricted areas? (This happens in hotels, downtown venues, and shared-use buildings.)

Then ask:

Is parking free, validated, or paid?
Is there ADA parking close to the entrance?
Is there lighting for end-of-night safety?
Is there a drop-off zone for elderly guests?

City weddings: plan for garages and walking distance

In DC, Arlington, Alexandria, and Baltimore, parking often means garages. That’s fine—but communicate it.

We recommend including on your wedding website:

Garage name + address
Cost (example: $18–$30 for event parking)
Walking time to venue (example: “7-minute walk, mostly flat”)
After-hours access rules (some garages lock pedestrian exits)

And if you can negotiate a validation rate, do it. We’ve seen couples get:

$8–$12 discounted evening parking
Or a flat event rate for guests (rare, but possible)

Rural weddings: don’t assume “there’s plenty of space”

Wineries, barns, estates—parking can still be tight. Mud is real. So is the single-lane gravel road that becomes a bottleneck.

If your lot is grass:

Ask what happens if it rains for 2 days straight
Ask if they bring in gravel or mats
Ask if they have a towing contact (not fun, but necessary)

Parking signage: simple beats pretty

You need:

One sign at the entrance: “Wedding Parking →”
One sign at the lot: “Park Here”
One sign at the path: “Ceremony This Way”

Handwritten chalkboards are cute until it’s dark and windy.

Valet: worth it?

Valet is amazing in three scenarios:

Tight city lots
Venues with limited parking capacity
High guest count (150+) with a short arrival window

Typical costs we see:

$35–$55 per attendant per hour
Often 4–6 attendants minimum
Some companies charge $8–$18 per car instead

For a 150-guest wedding, valet can land around $900–$2,200 depending on hours and complexity.

Bride and groom getaway car (how to do it without derailing the night)

We love a fun exit. We also love when you actually get to eat dessert.

Decide what “getaway” really means

There are three versions:

Photo-only exit: You do a staged exit for photos, then come back in.
Real exit to hotel/home: You leave the reception for real.
Exit to after-party: You leave, change, and keep partying.

Your transportation choice depends on which one you’re doing.

Getaway car options that work (and ones that look good)

Classic car (vintage Rolls, Bentley, etc.)
Luxury sedan/SUV with chauffeur
Sprinter (if you want to bring friends to after-party)
Your own car (totally fine, just plan parking)

Typical costs:

Luxury sedan with driver (2–4 hours): $400–$900
Classic car rental with chauffeur (3–5 hours): $800–$1,800
Exotic car rental (self-drive, limited hours): $900–$2,500+ (insurance can be tricky)

Hot take: The “sparkler exit” is often a timeline bully

Sparkler exits can be beautiful. They can also eat 20–35 minutes once you factor in:

Handing out sparklers
Lighting them safely
Getting everyone lined up
Doing multiple takes (because someone blinked)

If you’re doing one, schedule it intentionally in your Wedding Day Timeline—and don’t do it at 11:58pm when the venue is trying to kick everyone out.

Pro Tip: If you want an exit photo but don’t want the stress, do a “night portrait” instead. We pull you outside for 5–8 minutes with your photo/video team, get the magic, and you go right back to the party.

Multi-venue transportation (ceremony here, reception there… now what?)

Multi-venue days are common—especially with churches + reception venues, or DC monuments + hotel ballroom.

The two big decisions

Do you transport guests between venues?
Do you transport only the wedding party/couple and let guests drive?

Your answer depends on:

Distance between venues
Parking availability at both
Guest age/mobility
Alcohol service timing
Time gap between ceremony and reception

If guests are driving themselves

Make it easy:

Provide both addresses
Provide parking details for both
Provide the “arrival target time” (not just start time)
Provide a suggested route if the GPS commonly messes up (it happens at estates)

We’ve worked weddings where the venue’s “main entrance” on Google Maps took guests to a locked service gate. That’s a 30-minute delay you didn’t need.

If you’re shuttling guests between venues

Plan for:

Loading time after the ceremony (people chat, hug, take photos)
Traffic between venues (especially if it’s right at rush hour)
A clear plan for guests who leave early (kids, elderly, etc.)

We like to set expectations like:

“Shuttles depart the ceremony location starting at 3:15pm and run continuously until 4:00pm.”

And then build buffer at the reception so you’re not starting intros while half the guests are still on a bus.

Comparison: One venue vs two venues (transport impact)

Factor	One Venue	Two Venues
Transportation complexity	Low–Medium	Medium–High
Guests arriving on time	Easier	Harder (more variables)
Photo timeline	More flexible	Tighter (travel eats time)
Typical added transportation cost	$0–$1,500	$1,200–$4,500
Stress level (real talk)	Lower	Higher unless tightly planned

Costs and tipping (real numbers, real expectations)

Transportation pricing is all over the place, but we can give you realistic ranges for the DC metro area and similar East Coast markets.

Typical wedding transportation costs (DC-area ranges)

Guest shuttle (24–30 passenger) for 4–6 hours: $900–$1,800 per vehicle
Guest shuttle (40–56 passenger coach) for 4–6 hours: $1,400–$3,200 per vehicle
School bus (budget option, if available): $600–$1,200 (varies widely, not always “wedding-friendly”)
Wedding limo (6–10 passenger) for 4–6 hours: $700–$1,400
Executive sprinter (10–14 passenger) for 4–6 hours: $900–$1,800
Party bus (15–30 passenger) for 4–6 hours: $1,200–$2,600
Valet service: $900–$2,200+
Classic getaway car with chauffeur: $800–$1,800

If you’re building a full budget, plug these into your Wedding Budget Guide 2026 categories early. Transportation is one of those “we’ll deal with it later” line items that shows up later with a vengeance.

Common extra fees that surprise couples

Fuel surcharge (especially for long distances)
Overtime (often billed in 30- or 60-minute increments)
Parking fees for the vehicle
Driver lodging (for long-distance weddings)
Holiday/peak-season rates (May, June, September, October Saturdays)

Tipping: what’s standard?

Always check your contract first—some companies include gratuity (15–20%) automatically.

If tip is not included, our rule of thumb:

Shuttle/coach drivers: $50–$150 per driver (depending on hours and complexity)
Limo/sprinter drivers: $75–$200 per driver
Valet attendants: often pooled; $100–$300 total or per contract guidance

If it’s a long day with multiple loops, heavy traffic, or a driver who’s genuinely on top of it? Tip on the higher end. Great drivers save weddings.

Pro Tip: Put tips in labeled envelopes and hand them to a trusted person (planner, sibling, or responsible friend). Couples always forget in the moment—and then they feel guilty later.

Booking timeline (how early to book, and what to lock down)

Transportation vendors book up faster than couples expect—especially for peak Saturdays in spring and fall.

Our recommended booking window

10–12 months out: If you’re getting married on a peak Saturday (May/June/Sept/Oct) and need multiple vehicles
6–8 months out: Most standard shuttle needs
4–6 months out: Minimum for a typical wedding shuttle service
2–3 months out: Possible for off-peak dates, but choices will be limited

If you’re planning a wedding in DC during a major event weekend (Cherry Blossom season, marathons, big conferences), book early. Traffic + demand is a nasty combo.

What to finalize early vs later

Lock early:

Vendor/company
Vehicle types and counts
Base hours and service window
Cancellation policy
Insurance certificate requirements (venues often request this)

Finalize later (30–45 days out):

Final pickup times
Final addresses/entrances
Hotel contact person + staging location
Route notes
Final guest counts

Use Vendor Timeline Template to assign dates to these tasks. Transportation details tend to float around until the last minute unless someone “owns” them.

Questions to ask before you sign

Is gratuity included?
What’s the overtime rate?
Is there a minimum hour requirement?
Who is our day-of dispatcher contact?
Will vehicles be dedicated to us or shared?
What happens if the vehicle breaks down?
Are drivers familiar with our venues?
Can you do a site visit or route check?

Backup plans (because traffic, weather, and humans exist)

Backup plans are not pessimism. They’re professionalism.

Weather backups

Rain: umbrellas for boarding/exiting, covered loading area if possible, towels in vehicles
Heat: extra water, earlier pickups so guests aren’t standing outside, confirm AC works (seriously)
Snow/ice: consider a hotel closer to venue, confirm driver policies, adjust timeline

If your wedding is in January/February in the Mid-Atlantic, build more buffer than you think you need.

Traffic backups

Add buffer time (we said it before, we’ll say it again)
Avoid tight “all guests arrive in one 15-minute window” planning
Consider earlier ceremony start if you’re battling rush hour

Vendor no-show/vehicle breakdown backups

Ask what the company does if:

A driver calls out sick
A vehicle has mechanical issues
A road closure blocks access

A legitimate company will have:

Backup vehicles
Backup drivers
A dispatcher who answers the phone

If their backup plan is “we’ll try our best,” that’s not a plan.

Guest communication backup

Have a way to broadcast updates:

A wedding website banner
A group text for wedding party/VIPs
A designated point person at the hotel

And don’t make the couple the point person. You’ve got enough going on.

Pro Tip: Put a QR code in the hotel lobby that links to your transportation page. Guests can scan it and see live info (pickup spot, times, and any updates). Low effort, high payoff.

What NOT to do (Red Flags we see all the time)

This is the section that saves timelines, photos, and sanity.

Red Flag #1: Booking transportation before you have a real timeline

If you book a shuttle window without knowing your ceremony start, photo plan, and reception end time, you’ll pay overtime later.

Start with a draft Wedding Day Timeline first—even if it changes.

Red Flag #2: Assuming everyone will “figure it out”

Guests will not figure it out. They’ll guess. And guessing leads to late ceremonies and stressed family members.

Spell it out. Clearly.

Red Flag #3: One shuttle for a big guest count with tight timing

If you have 120 guests at one hotel and one 24-passenger shuttle, you’ve basically planned a delay. The math won’t math.

Red Flag #4: No plan for elderly guests or mobility needs

We’ve watched guests skip the ceremony because the walk from parking was too far and nobody told them there was a drop-off spot.

Ask. Plan. Communicate.

Red Flag #5: Choosing the cheapest option without reading the contract

Budget matters. But “cheap” transportation can come with:

Old vehicles that break down
Drivers who are late
Surprise fees
No real dispatcher

If you’re cutting somewhere, cut favors. Don’t cut the thing that physically moves your wedding day.

Red Flag #6: Forgetting to tell the photo/video team the transportation plan

If we don’t know how you’re moving, we can’t plan coverage properly. That can mean missed moments or rushed portraits.

Decision framework: How to choose the right wedding transportation plan

Here’s the simple framework we use with couples:

Step 1: Rate your wedding on three factors (1–5)

Parking difficulty: 1 (easy) to 5 (nightmare)
Distance between locations: 1 (one venue) to 5 (multi-venue, far apart)
Guest travel reliance: 1 (mostly local) to 5 (mostly out-of-town at one hotel)

Add them up:

3–6: You may not need shuttles; focus on parking instructions.
7–10: Consider a limited shuttle plan (one hotel, scheduled trips).
11–15: You likely need a full wedding shuttle service plan (multiple vehicles, loops, clear signage).

Step 2: Decide your “control level”

Low control: Guests drive/uber; you provide parking info.
Medium control: Shuttles only from one main hotel.
High control: Shuttles + valet + clear staging + end-of-night loops.

High control costs more. But it also reduces risk.

Step 3: Price it out with real numbers

Transportation is one of those budget lines where you can choose your pain:

Pay in dollars now
Or pay in stress and delays later

Check Wedding Budget Guide 2026 and decide what matters more for your day.

Sample transportation timelines (steal these)

These are real-world examples we’ve seen work well.

Scenario A: One venue, one hotel, 150 guests

3:30pm shuttle #1 departs hotel
4:00pm shuttle #2 departs hotel
4:30pm final shuttle departs hotel
5:30pm ceremony
9:30pm return shuttle
10:30pm return shuttle
11:30pm final return shuttle

Buffer built in. Guests aren’t panicked. Ceremony starts on time.

Scenario B: Church ceremony + reception venue (20 minutes apart)

1:30pm guests arrive at church
2:00pm ceremony
2:45pm shuttles start loading outside church
3:00–3:30pm continuous shuttle to reception venue
4:00pm cocktail hour begins (with food out early)
5:00pm couple arrives / intros

Key move: cocktail hour starts before the couple arrives, so guests are happy even if travel runs long.

Scenario C: Downtown hotel wedding with valet (no shuttles)

Guests park in garage/valet at hotel
Everything is in one building
Couple uses a sedan getaway car for 1 hour (photo exit + hotel drop)

This is the cleanest plan. And yes, we love it.

Comparison tables: shuttle strategies and cost efficiency

Table 1: Shuttle strategy comparison

Strategy	Best for	Typical vehicles needed	Pros	Cons
Scheduled departures	One hotel + fixed ceremony time	1–3	Predictable, easier to communicate	Guests who miss last shuttle panic
Continuous loop	Flexible arrivals + long window	1–2	Guests feel free, less “rush”	More variables, can drift late
Hybrid (scheduled to venue, loop back)	Popular with larger weddings	2+	Controls ceremony arrival, flexible end	Requires strong dispatcher

Table 2: Cost-per-guest reality check (rough planning tool)

Assume 100 guests likely to ride.

Option	Example service	Estimated total cost	Approx. cost per riding guest
One 40–56 passenger coach	6 hours + 2 return trips	$2,200	$22
Two 24–30 passenger shuttles	6 hours total window	$2,800	$28
No shuttle + valet	5 hours valet	$1,500	$15
Rideshare reimbursement (limited)	$20 code for 60 guests	$1,200	$20

These numbers aren’t exact quotes—but they’re close enough to help you choose a direction before you start calling companies.

Practical checklists you can hand off to someone today

Guest shuttle checklist

[ ] Confirm hotel pickup location (exact door)
[ ] Confirm venue drop-off location
[ ] Confirm bus size allowed at venue
[ ] Set departure schedule with buffer
[ ] Add shuttle info to website + signage
[ ] Assign a hotel “staging person” (not the couple)
[ ] Print driver directions + contact list

Wedding party transportation checklist

[ ] Confirm who rides in which vehicle
[ ] Confirm getting-ready addresses + entrances
[ ] Pack water + snacks
[ ] Confirm photo stops (first look, portraits, etc.)
[ ] Confirm overtime plan if hair/makeup runs late

Parking checklist

[ ] Count spaces + overflow plan
[ ] Confirm rain/mud plan for grass lots
[ ] ADA and drop-off plan
[ ] Signage plan
[ ] Include parking costs and walking time on website

Pro Tip: Put all transportation contacts (company office + dispatcher + drivers if allowed) into one shared note with your planner and a trusted family member. If something goes sideways, you don’t want people hunting through email threads.

Frequently Asked Questions

Final Thoughts: Make transportation boring (so your wedding can be fun)

Wedding transportation doesn’t need to be flashy. It needs to work.

If you take nothing else from this: build buffer, communicate clearly, and don’t skimp on capacity when timing matters. Your guests will feel taken care of, your wedding party will stay sane, and you’ll protect the parts of the day you actually care about—your ceremony, your portraits, your cocktail hour, and your dance floor.

If you want help building a timeline that actually accounts for travel (and doesn’t fall apart the moment someone’s 12 minutes late), check out our Wedding Day Timeline and Vendor Timeline Template resources. And for the money side, Wedding Budget Guide 2026 is the most honest place to start.

And if you’re looking for a photo/video team that’s calm under pressure and knows how to work with real-world logistics (traffic, shuttles, venue rules, family dynamics—the whole package), our team at Precious Pics Pro would love to talk. We’ll help you plan coverage that fits your day as it actually happens—not just how it looks on paper.

Internal link ideas we can add next: Hotel Room Blocks, Wedding Ceremony Start Time, Wedding Exit Ideas, Rain Plan For Wedding, Wedding Weekend Itinerary

Wedding Transportation: Coordinating Shuttles, Limos, and Parking for Your Big Day